Tutorial on Formal Letter Writing, Part 3: Answer Key164

In this final installment of our three-part tutorial on formal letter writing, we will provide the answer key to the exercises presented in Part 2. By reviewing the answers, you can assess your understanding of the principles of formal letter writing and identify areas where you may need further practice.

Exercise 1: Identifying the Parts of a Formal Letter

1. Letterhead - Company name and address (Example: ABC Corporation, 123 Main Street, Anytown, USA)
2. Date - The date the letter was written (Example: March 8, 2023)
3. Inside Address - The name and address of the recipient (Example: Mr. John Doe, 456 Oak Street, Anytown, USA)
4. Salutation - Polite greeting (Example: Dear Mr. Doe)
5. Body - The main content of the letter
6. Complimentary Close - Polite ending (Example: Sincerely)
7. Signature - The handwritten signature of the sender
8. Typed Name - The typed name of the sender below the signature (Example: Jane Smith)
9. Title - The sender's job title below the typed name (Example: Manager, Marketing Department)

Exercise 2: Formatting a Formal Letter
Use a standard font, such as Times New Roman or Arial.
Use a font size of 12pt.
Single-space the body of the letter.
Double-space between paragraphs.
Use 1-inch margins on all sides.
Align the date and inside address to the right.
Align the salutation and body to the left.
Align the complimentary close and signature to the right.

Exercise 3: Writing an Inquiry LetterSuggested Response:

Dear [Recipient Name],

My name is [Your Name] and I am the [Your Job Title] at [Your Company Name]. I am writing to inquire about your company's [Product/Service].

I am particularly interested in [Specific Features or Benefits]. I would appreciate it if you could provide me with more information about the following:
[Question 1]
[Question 2]
[Question 3]

I would also like to schedule a meeting to discuss your products/services in more detail. Please let me know if you are available on [Date] or [Date].

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

[Your Signature]

[Your Typed Name]

[Your Title]

Exercise 4: Writing a Request LetterSuggested Response:

Dear [Recipient Name],

My name is [Your Name] and I am a [Your Year] student at [Your School]. I am writing to request a donation of [Item(s)] for our upcoming school event, [Event Name], which will take place on [Date].

The purpose of this event is to raise funds for [Cause] and provide [Benefits]. We are expecting [Number] attendees and believe that your donation would make a significant contribution to our efforts.

Specifically, we are requesting the following items:
[Item 1]
[Item 2]
[Item 3]

We would be grateful if you could consider our request. Your support would be greatly appreciated.

Please let me know if you have any questions or require additional information. I can be reached at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration.

Sincerely,

[Your Signature]

[Your Typed Name]

Exercise 5: Writing a Thank-You LetterSuggested Response:

Dear [Recipient Name],

On behalf of [Organization Name], I would like to express our sincere gratitude for your generous donation of [Item(s)] for our recent event, [Event Name].

Your donation made a significant contribution to the success of our event and helped us raise [Amount] for [Cause]. The items you donated were well-received by the attendees and were instrumental in creating a memorable experience.

We are truly grateful for your support and commitment to [Cause]. Your kindness will have a lasting impact on the lives of [Beneficiaries].

Thank you again for your generosity. We look forward to continuing our partnership in the future.

Sincerely,

[Your Signature]

[Your Typed Name]

[Your Title]

2024-12-07

Previous：The Ultimate Guide to Wedding Photography: Capturing Every Moment

Next：How to Take Instagram-Worthy Photos at a Flower Wall